How a Mobile Devices Distributor in MiamiUnlocked 10+ Hours/Week in Efficiency
A hands-on AI Bootcamp where employees—from finance to operations to sales support—built 6 fully functioning AI-powered workflows using Custom GPTs, Make.com, and Gamma, resulting in immediate time savings and a major mindset shift.
Overview
A leading mobile devices distributor in Miami partnered with Elevate AI Consulting to run a hands-on AI Bootcamp focused on real operational use cases. Over the course of the program, employees—from finance to operations to sales support—built fully functioning AI-powered workflows using ChatGPT, Custom GPTs, Make.com, and next-generation creativity tools like Gamma.
The Result
Multiple high-value prototypes, improved operational accuracy, faster reporting cycles, and most importantly—a major mindset shift toward AI-first thinking.
This case study summarizes the core use cases developed, the team's experience, and the measurable impact of the Bootcamp.
Use Cases Developed During the Bootcamp
Each participant brought a real internal workflow and rebuilt it using AI. Most reported immediate time savings and significantly reduced error risk.
Automated Allocation Report Generator
Automates weekly allocation reporting by merging two CSVs, running logic checks, and formatting distributor/salesperson data.
Impact: Saves ~1 hour per week per person and removes repetitive manual work.
Bulletin-of-Days Compliance Checker
Processes high-volume client orders, validates key fields, and identifies discrepancies—previously a multi-hour, high-stakes process involving multiple employees.
Impact: Reduces a combined 10+ hours per week and minimizes expensive mistakes.
Expense Categorization Engine
Reads bank statements, categorizes transactions, applies custom rules, and produces a clean end-of-month report.
Impact: Cuts ~2 hours per statement and eliminates manual tagging; rules improve over time.
Inventory Forecasting and SKU Variant Analyzer
Interprets complex spreadsheets with multiple color-coded variants, models, and storage tiers; supports planning for future purchasing cycles.
Impact: Transformational for forecasting accuracy; replaces tedious manual cross-checking.
AR Aging Email Generator
Automatically drafts personalized, situation-specific accounts receivable emails for 100+ overdue customers across different aging buckets.
Impact: Converts hours of writing into minutes; ensures tone accuracy and consistency.
Gamma Creative Content Builder
Enables teams to instantly generate internal decks, client-facing visuals, and workflows using AI-enhanced presentation tools.
Impact: Dramatically accelerates content creation and improves design quality.
Team Reactions & Experience
Across departments, employees reported transformative experiences and immediate value recognition.
"It felt easier than expected."
Many believed building Custom GPTs would be technical or intimidating—but quickly realized the process felt like a natural conversation.
"It saved us real time immediately."
Nearly every participant estimated meaningful weekly savings—from 30 minutes to over 10 hours—depending on the workflow.
"This will change how we work."
Participants expressed that once they saw automation applied to their own workflows, they began identifying dozens of new opportunities across the company.
"Now I understand the importance of clear prompting."
The bootcamp reinforced the power of proper planning and structured prompting—a skill they recognized improves both AI output and day-to-day communication.
"We need to share this knowledge internally."
Multiple employees highlighted the importance of continuing the momentum: documenting prompts, standardizing processes, and building AI best practices into onboarding and operations.
"Gamma is like crack."
One participant's words—capturing the excitement around fast, attractive, AI-generated content creation.
Key Outcomes
1. Operational Efficiency Gains
Several teams eliminated entire steps in their weekly routines. High-volume, high-risk reporting tasks now run in minutes with reduced error exposure.
2. A Culture Shift Toward AI-First Thinking
Team members learned to pause before completing a manual task and ask: "Can AI do this for me?"This mindset shift is more valuable than any single prototype.
3. Repeatable, Scalable Custom AI Tools
The prototypes built can be upgraded into production-ready tools, turning AI into a permanent operational asset—not just a one-off experiment.
4. Cross-Team Collaboration
Employees gained visibility into how other departments work, sparking new collaboration and sharing of AI workflows.
Why This Bootcamp Worked
This AI Bootcamp was intentionally hands-on, practical, and business-specific.
Rather than teaching generic AI concepts, participants:
- Brought real data from their actual workflows
- Built real automations that solved immediate problems
- Solved real problems affecting their daily work
- Walked away with real time savings from day one
This accelerated the company's AI readiness and proved that AI transformation doesn't require a full engineering team—just the right guidance and mindset.
Conclusion
This Miami-based mobile devices distributor entered the Bootcamp curious about AI—and left with a suite of functional automations, a more empowered workforce, and a scalable roadmap for continued innovation.
If your organization is exploring how to adopt AI in a meaningful, measurable way, Elevate AI Consulting's workshop model is built for exactly this:
Real teams, real tools, real results—from day one.
Frequently Asked Questions
How many use cases were developed during the AI Bootcamp?
Participants developed 6 fully functioning AI-powered workflows during the Bootcamp, including automated allocation reports, compliance checkers, expense categorization, inventory forecasting, AR aging email generation, and Gamma creative content builders. Each prototype addressed real operational challenges and delivered immediate time savings.
What was the total time savings achieved?
The Bootcamp resulted in 10+ hours per week in combined efficiency gains across all use cases. Individual workflows saved anywhere from 30 minutes to over 10 hours per week, with the Bulletin-of-Days Compliance Checker alone reducing a combined 10+ hours per week across multiple employees.
What tools and technologies were used in the Bootcamp?
The Bootcamp focused on practical, accessible tools: ChatGPT and Custom GPTs for AI-powered workflows, Make.com for automation, and Gamma for AI-enhanced content creation. Participants learned to build real solutions using tools they could implement immediately without extensive technical training.
What departments participated in the Bootcamp?
Employees from finance, operations, and sales support participated in the Bootcamp. Each participant brought a real internal workflow and rebuilt it using AI, ensuring the solutions addressed actual business needs across multiple departments.
How did the Bootcamp change the team's mindset?
The Bootcamp created a major mindset shift toward AI-first thinking. Participants learned to pause before completing manual tasks and ask "Can AI do this for me?" This cultural transformation proved more valuable than any single prototype, as employees began identifying dozens of new automation opportunities across the company.
Can the prototypes be upgraded to production-ready tools?
Yes, all prototypes built during the Bootcamp can be upgraded into production-ready tools. The automations are designed to be repeatable and scalable, turning AI into a permanent operational asset rather than a one-off experiment. This allows the company to continue building on the foundation created during the Bootcamp.
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