Condo Buyout PlatformMulti-Owner Negotiation Automation
How Elevate AI Consulting digitized condominium termination negotiations for a Miami real estate firm, replacing manual spreadsheets with a secure, automated platform that reduced administrative workload by 80%+ and achieved zero security vulnerabilities.
Challenge
Manual spreadsheet tracking, phone calls, and limited transparency made it difficult to reach critical legal thresholds (80%–95%) in time-sensitive condo buyout negotiations.
Solution
Custom web platform with secure owner portals, real-time progress tracking, automated notifications, and privacy-first architecture built on Supabase and React.
Results
- 80%+ admin reduction
- Zero vulnerabilities
- Real-time consensus tracking
- 6-week deployment
The Business Challenge
The Context
In Florida's competitive real estate landscape, condo terminations and buyouts depend on reaching a delicate legal threshold of owner approval — typically 80–95%. With millions of dollars on the line, every delay or miscommunication can collapse a deal.
Before this platform existed, negotiations relied on manual tracking in spreadsheets, phone calls, and one-on-one outreach. Limited transparency between owners and no centralized digital tool for progress tracking resulted in slow decision-making, missed deadlines, and lost opportunities for both developers and owners.
Pain Points Identified
- 1) No centralized system to collect or visualize owner commitments
- 2) Privacy concerns when sharing individual offer data
- 3) Legal thresholds (80%–95%) difficult to monitor manually
- 4) Time-sensitive negotiations where delays led to offer expirations
- 5) Inefficient communication between legal, brokerage, and ownership teams
Project Goals
- • Secure, centralized platform for offer submission
- • Real-time progress tracking toward legal thresholds
- • Privacy-first architecture (no cross-owner data exposure)
- • Automated notifications and admin dashboard
- • Compliance with Florida condo statutes and audit requirements
The Solution
Elevate AI Consulting developed a custom-built web application that automates every aspect of the buyout coordination process — from owner login and offer submission to live building progress tracking. Each building operates as an independent project, with secure logins for owners, administrators, and authorized partners.
Privacy-First Design
Owners can log in, submit offers, and monitor anonymous progress toward the required sale threshold — without ever seeing individual neighbor data. Sensitive information is only visible to administrators.
Owner Portal
- • Secure access via unit-specific authentication codes
- • Anonymous progress visualization (progress "thermometers")
- • Document access (terms, FAQs, agreements)
- • Real-time threshold tracking (80%, 95%, 100%)
Admin Dashboard
- • Real-time visibility into project progress
- • Owner activity tracking and analytics
- • Multi-project management
- • Automated notification controls
Progress Visualization
- • Dynamic progress "thermometers" for units and pricing
- • Real-time calculations toward completion goals
- • Visual milestone tracking
- • Threshold alerts and notifications
Automation Features
- • Automated email alerts for new/updated offers
- • Document management with PDF uploads
- • Audit logging for legal traceability
- • Multi-building scalability
Technical Foundation
Modern, Secure, and Scalable Stack
Frontend
- • React 18 with TypeScript
- • Built via Vite
- • Tailwind CSS styling
- • Responsive, modern UI
Backend
- • Supabase (PostgreSQL)
- • Row-Level Security (RLS)
- • Real-time subscriptions
- • Secure file storage
Hosting & Services
- • Vercel (Serverless Edge Functions)
- • Resend API (Email)
- • Supabase Auth
- • Signed URLs for file access
Security
- • Role-Based Access Control
- • Row-Level Security policies
- • CSRF, XSS, SQL injection protection
- • Content Security Policy headers
- • Encrypted storage
Performance
~76% bundle compression via code splitting, sub-second load times
Deployment
< 45 seconds deployment time, zero build errors
Security
Zero vulnerabilities, OWASP Top 10 compliance
Speed to Market: 6 Weeks
Elevate AI Consulting is extremely agile and above industry rates for time-to-market. This production-ready platform was delivered in just 6 weeks from concept to launch.
Week 1: Requirements & Prototyping
Discovery sessions, workflow mapping, security/compliance scoping, and interactive prototypes for stakeholder approval.
Weeks 2–4: Core Development
Full-stack development: owner portals, admin dashboards, real-time progress tracking, automated notifications, document management, and security implementation.
Week 5: Testing with Sample Data
Comprehensive testing: security audit, load testing, user acceptance testing, and refinement based on feedback.
Week 6: Launch + Training
Production deployment, team training, documentation handoff, and go-live support. Platform fully operational.
Industry-Leading Speed
Most platforms of this complexity take 3–6 months. We delivered in 6 weeks without compromising quality, security, or compliance — demonstrating Elevate AI Consulting's efficiency and expertise.
Results and Impact
Quantitative Outcomes
| Metric | Before | After | Improvement |
|---|---|---|---|
| Project Setup Time | Days | Hours | 90% faster |
| Offer Tracking | Manual (spreadsheets) | Automated (dashboard) | +100% accuracy |
| Admin Workload | High | Minimal | 80% reduction |
| Security Vulnerabilities | 4 error-level | 0 | Fully remediated |
| Real-Time Visibility | None | Full building-level | 100% improvement |
Qualitative Benefits
- Transparency without exposure — owners see progress without seeing each other's bids
- Administrative control — real-time oversight across multiple projects
- Improved confidence in bulk-sale participation
- Legal and data compliance built into every feature
- Modern, professional experience for buyers, owners, and partners
Business Outcome
This project delivered a first-of-its-kind digital infrastructure for managing condominium buyouts — helping the client modernize operations, maintain confidentiality, and scale their business with confidence.
By combining AI consulting, modern web engineering, and compliance-oriented design, Elevate AI Consulting transformed a complex negotiation workflow into a simple, secure, and data-driven experience.
The platform has since become a foundation for future enhancements, including contract automation, document e-signing, and advanced analytics.
Compliance & Privacy by Design
Privacy-First Controls
- • Clickwrap enforceability validated by legal counsel
- • Minimal data storage — no IDs or financial information collected
- • Unit-specific authentication prevents unauthorized access
- • Local privacy notice and audit logs ensure regulatory compliance
Security Architecture
- • Encryption in transit and at rest
- • Secure database access with Row-Level Security
- • Signed URL file access for documents
- • Complete audit logging for legal traceability
Technical Achievements
Zero Vulnerabilities
Passed comprehensive security audit at production launch
Fully Type-Safe
100% TypeScript coverage with zero build errors
Complete Documentation
Setup, testing, security, and versioning documentation
High Performance
Sub-second load times with optimized bundle compression
Modular & Scalable
Architecture designed for future enhancements: DocuSign integration, advanced analytics, reporting dashboards, and multi-project expansion
Frequently Asked Questions
How did the platform reduce administrative workload by 80%+?
The platform automates offer collection, progress tracking, threshold calculations, and notifications — replacing manual spreadsheet management, phone calls, and manual updates that previously consumed hours daily.
How does the platform maintain privacy while showing building progress?
Owners see anonymous, aggregate progress metrics (like a "thermometer" showing percentage toward thresholds) without ever viewing individual neighbor data. Sensitive information is only visible to administrators with proper access controls.
How quickly can a platform like this be deployed?
Speed to market: Elevate AI Consulting delivered this production-ready platform in just 6 weeks, from requirements to launch. Week 1 was discovery, weeks 2–4 were core development, week 5 was testing, and week 6 was launch and training.
What technologies power the condo buyout platform?
Built with React 18 + TypeScript (Vite), Supabase (PostgreSQL + Row-Level Security), Vercel for hosting, and Resend API for email notifications. The stack ensures scalability, security, and compliance with Florida real estate statutes.
How does the platform track legal thresholds (80%–95%)?
Real-time calculations monitor unit commitments and pricing progress toward required sale thresholds. Dynamic visualizations show administrators exactly where each building stands, enabling proactive management of time-sensitive negotiations.
What security measures were implemented?
The platform passed a comprehensive security audit with zero vulnerabilities. Features include role-based access control, Row-Level Security (RLS), CSRF/XSS/SQL injection protection, Content Security Policy headers, encrypted storage, signed URL file access, and complete audit logging.
Ready to Automate Your Real Estate Operations?
Let's build a custom platform that transforms your negotiation workflows, reduces administrative burden, and delivers measurable ROI — all while maintaining compliance and security.